Sponsors and Exhibitors
If you are interested in sponsoring or exhibiting at the conference please contact Conference Design.
Leesa McDermott: email@example.com
Exhibitors using the booth structures supplied by the conference can be set-up from 1200 Monday 2 July 2012. Exhibitors setting up custom display stands can access the venue from 0800. Displays must be set-up by 1700.
Bump out can commence following morning tea on Thursday 5 July 2012. Refer to the provisional program.
AV and Furniture Hire
Furniture, audio visual, internet requirements will be provided by Scene Change
Allocation of Booths
The Committee will allocate site positions taking into account each organisation’s sponsorship, the date of confirmation of participation, preferences, proximity to competitors and any other relevant matters.
Exhibition Delivery Information
Please ensure all display builders, sub-contractors and suppliers are given this information.
IMPORTANT: Confirm with your courier before you arrive at the venue that your consignment has been delivered and note the time, date and who signed for the delivery.
Toll Tasmania can arrange transport, storage and lifting into the exhibition area. Toll will store your crates and boxes during the conference. If you are based in Melbourne, Adelaide or Sydney please contact your local office; otherwise please call Toll's Hobart office.
Correspondence with Sponsors & Exhibitors
When booking a sponsorship package or exhibition booth please appoint and advise a single point of contact. All information including sponsorship, exhibition, registration, function and accommodation bookings will be recorded under the one name. All confirmations and notices will be sent to this person.
A payment of 50% of the total sponsorship package and/or exhibition fee must accompany your completed booking form. The balance of all sponsorship and exhibition fees are to be paid six months prior to the Conference. All costs are inclusive of GST.
Sponsorship and/or Exhibition Cancellation Policy
A cancellation fee of 30% will be applicable to any sponsorship package or exhibition booking cancelled up to six months prior to the Conference. No refunds will be given after this date.
Conference Cancellation or Postponement
The members of the Committee and Conference Design Pty Ltd do not accept any liability for losses incurred in the event of the conference being cancelled or postponed due to an unforeseen event or any other event that renders performance of this conference inadvisable, illegal, impracticable or impossible. An unforeseen event shall include, but shall not be limited to: an Act of God; infectious disease outbreak, industrial disruptions, service provider failures, governmental restrictions and/or regulations; war or apparent act of war; terrorism or apparent act of terrorism; disaster; civil disorder, disturbance, and/or riots; curtailment, suspension, and/or restriction on transportation; or any other emergency.
In the event the conference is cancelled no refunds will be issued. All available funds, after cancellation expenses, will be credited towards a future conference held by the hosting organisation.
Registration for Company Representatives
All people attending the conference must register before the conference. A conference name badge will be required to access the exhibition area. See the 'Downloads' section on this page for the exhibitor registration form
Exhibition Floor Plan
The exhibition floor plan is subject to change without notice. The floor plan is not to an exact scale, but accurately represents the relevant positions of booths. See 'Downloads' on this page for the current floor plan.
Email an EPS file or a print quality logo in JPG, GIF or TIF format. Sponsors logos will be displayed on the conference web site, registration brochure, program & abstract book and in the conference proceedings
The correct delivery labels must be used to send ALL satchel inserts to the hotel. Deliveries without the correct labels will not be accepted. You will also need to email confirmation of the courier, dispatch date and consignment number so we can provide the hotel with a full delivery list BEFORE the conference.
Advertisements for the Registration Brochure
Advertisements for the Program Book (Printed)
Signage should be free standing, pop-up banners to allow for easy placement (the venue has restrictions on fixed banners). The correct delivery labels must be used to send ALL signage to the venue.
Standard Deliveries (smaller than 1.2m square)
If you are using a standard booth scheme supplied by Scene Change and your deliveries are less 1.2m squared you may send your display material directly to the Hotel Grand Chancellor. Use the delivery label above. Deliveries will only be accepted by the hotel from Thursday 28 June 2012.
Custom Display Stands and Large Deliveries (larger than 1.2m square)
If your deliveries are larger than 1.2m squared they have to be fork lifted into the exhibition area. The maximum width of deliveries is 2.5m. Toll Tasmania can arrange transport, lifting into the exhibition area and storage of packing cases (see below).
If you use another courier, they must make arrangements for the goods to be lifted into the exhibition area.
Storage during the Conference
There will be limited storage space available during the conference. All large packing containers, pallets and boxes must be stored off-site during the conference. Your courier will need to collect boxes etc. once your exhibition has been set-up and return them for packing.