Information for presenters

Presenting authors are requested to register for the conference and follow the HERDSA Guidelines below when preparing their presentations. Any change of the presenting author or a presentation cancellation needs to be made in writing to the Conference Secretariat (email).  

HERDSA Guidelines

FULL PAPERS AND SHOWCASE PAPERS
 

Full paper and Showcase presentations are limited to 20 minutes plus 5 minutes for changeover. We recommend that you keep presentations to 10 minutes with 10 minutes for questions or that you weave interactivity through 15 minutes of presentation with 5 minutes for questions.
Remember to make your presentations engaging and useful to the participants. Many participants are there to get ideas that they might want to implement elsewhere, so think about how you can facilitate that learning.

All rooms come with a lectern with a PC, data projection, microphone and audio and a pointer. Internet access will be available in the rooms. Microsoft Office Version 2010 will be available on the PC. Presenters should bring their presentation files on a USB Flash drive and load to the computer in the speaker presentation room on level 1 of the MCEC at least 2 hours before their session commences.

 Points to note for presenters and facilitators

  • It is most important that presenters finish their presentations within the allocated time. In the case of multiple-authored papers, there may be more than one presenter, but they will not be given additional time.
  • Presenters should introduce themselves to the session facilitator when they arrive
  • Near the end of their presentation, the session facilitator or assistant will signal to the presenter when there is 5 minutes, 2 minutes and 0 minute remaining. The facilitator will then open the floor for discussion and facilitate the questions and answers. 
  • Presenters must not overrun their time limit; doing so will create inconvenience to conference delegates who may want to swap sessions. The session facilitator will stop the presenter after the 20 minutes has expired.
  • The presenter should not spend too much time on a single question from the floor. If a thorough discussion is needed, consideration can be given to do so after the session ends.
  • Presenters are requested to provide a photo and short bio-profile (not your full CV) for the facilitators to introduce them to the audience at the session. Please upload your portrait picture and biography by 26 June 2015 via the registration dashboard (http://members.asnevents.com.au/register/event/1349) under the menu "Abstract". 

Information on Full Papers:
Full papers for publication online by HERDSA are selected after a two stage peer reviewing process. All paper submissions were reviewed by at least two reviewers.

PRE-CONFERENCE WORKSHOPS
 

Pre-conference workshops are 3 hours including a tea break (time to be confirmed). The room will be set up as banquet style (round tables).  If you prefer another style please let us know and we will try to accommodate it. Please ensure that these sessions are interactive and engaging for the participants. 

You may request the information on who has registered for your workshop from the organisers at ds@asnevents.net.au and they can also send out an email on your behalf if you want to contact the participants prior to the workshop. If you have any other needs, please either bring with you or let us know and we will see if we can accommodate them. 

All rooms come with a lectern with a PC, data projection, microphone and audio and a pointer. Internet access will be available in the rooms. Microsoft Office Version 2010 will be available on the PC. Presenters should bring their presentation files on a USB Flash drive and load to the computer in the speaker presentation room on level 1 of the MCEC at least 2 hours before their session commences.

Presenters can also upload a portrait photo and short bio-profile (not your full CV) via their registration dashboard (http://members.asnevents.com.au/register/event/1349 under the menu "Abstract"), so that the conference delegates may get acquainted of the presenters' background and experiences

MINI-WORKSHOPS
 

Mini workshops are limited to 50 minutes (with 10 minutes for change-over). We will not be able to reset the rooms between sessions so all rooms allocated for mini workshops will be set up in banquet style (round tables). Please ensure that these sessions are interactive and engaging for the participants. 

We will not have pre-registration for the mini-workshops but you may put up additional information through the conference APP if you would like to. Please contact the organisers on ds@asnevents.net.au and they will facilitate this. 

All rooms come with a lectern with a PC, data projection, microphone and audio and a pointer.  Internet access will be available in the rooms. Microsoft Office Version 2010 will be available on the PC. Presenters should bring their presentation files on a USB Flash drive and load to the computer in the speaker presentation room on level 1 of the MCEC at least 2 hours before their session commences.

Presenters can also upload a portrait photo and short bio-profile (not your full CV) via their registration dashboard (http://members.asnevents.com.au/register/event/1349 under the menu "Abstract"), so that the conference delegates may get acquainted of the presenters' background and experiences

ROUNDTABLES
 

Roundtable sessions are limited to 45 minutes with 5 minutes for change over. There will be multiple roundtables in one room so please plan accordingly. You will be at a table with 10-12 people. You will NOT have any computer equipment or audio equipment allocated to your table.  Please bring any printed materials that you want to share with you. 

Presenters can also upload a portrait photo and short bio-profile (not your full CV) via their registration dashboard (http://members.asnevents.com.au/register/event/1349 under the menu "Abstract"), so that the conference delegates may get acquainted of the presenters' background and experiences

MASTER CLASS
 

Master classes are 100 minutes.  All rooms come with a lectern with a PC, data projection, microphone and audio and a pointer. Internet access will be available in the rooms. Microsoft Office Version 2010 will be available on the PC. Presenters should bring their presentation files on a USB Flash drive and load to the computer in the speaker presentation room on level 1 of the MCEC at least 2 hours before their session commences.

Presenters can also upload a portrait photo and short bio-profile (not your full CV) via their registration dashboard (http://members.asnevents.com.au/register/event/1349 under the menu "Abstract"), so that the conference delegates may get acquainted of the presenters' background and experiences

POSTERS AND PECHA KUCHA SESSION
 

Posters should be prepared and printed on size A0 paper.  You are required to being the printed copy with you to the registration desk.  You will be provided with materials for mounting your poster in its designated place.  At least one author must be present during the poster session to discuss your poster with interested parties.  Further instructions and ideas for creating your poster can be found here.

Poster presenters can also upload a portrait photo and short bio-profile (not your full CV) via their registration dashboard (http://members.asnevents.com.au/register/event/1349 under the menu "Abstract"), so that the conference delegates may get acquainted of the presenters' background and experiences

To draw attention to your poster you are invited to give a special sort of two-minute presentation during the poster session. Our modified Pecha Kucha format is: three PowerPoint slides (maximum, including any title slides) presented on stage by one or more of the poster authors. Timings are strict, graphics work better than text, and there is no room for Q&A with the audience - think of the Pecha Kucha session as an advertisement for your poster. These sessions are fast-paced, enjoyable and light-hearted.

If you are interested in participating in the Pecha Kucha session, please notify the conference organisers on ds@asnevents.net.au by 26 May. If you would like to make your slides available through the app you must upload them to the registration portal by 26 June. At the conference you will also need to upload them to a computer in the speaker preparation room by 3:30pm on Tuesday 7 July. You are required to take down your own poster by 4:30pm on Thursday the 9th of July.


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