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HERDSA Conference FAQ's

Event registration

How do I register for the conference?

To register please go to the conference registration page and complete a registration form

Early bird discounts are available for a limited time only. Please visit the conference registration page for details on current early bird discount offers.

Registration on the day of conference is subject to availability. Please contact the Conference Organiser to confirm availability. If space is available, payment on the day will be by credit card only.

Day rates are available on our registration page. This day rate includes morning and afternoon tea and lunch at the conference venue. The day rate does not include tickets to social events, these can be purchased separately.

The registration fee for participants includes admission to conference sessions, morning/afternoon tea and lunch at the conference venue. Please see the registration page for more details.

To view your conference registration information please log in to the registration portal or refer to your conference registration email. If you have forgotten your log-in or are unable to find your registration confirmation, please contact the Conference Organiser.

Please refer to the conference cancellation and refund policy on the registration page. Cancellation fees may apply depending on the date of cancellation. All cancellations must be advised in writing to the Conference Organiser.

If you require disability-specific facilities, please notify the conference secretariat by indicating this during the registration process.

In the event of industrial disruption or other unforeseen circumstances, the conference organisers accept no responsibility for loss of monies incurred by delegates.

The wearing of identification badges is mandatory and will be required for admission to all sessions and conference social functions.

Delegates should be aware that smoking is not allowed in public buildings and many hotels and restaurants throughout Australia, including the conference venue.

Conference accommodation

Can you help me book my accommodation for the conference?

A limited number of rooms have been reserved on behalf of the conference delegates. Please visit the accommodation page for hotel information and rates. To secure the conference accommodation rates bookings should be made when you complete your conference registration online. If you have already registered and would like to book accommodation, please email the Conference Organiser.

If you have requested conference accommodation, your accommodation will be listed and confirmed in your conference registration email.

Please contact the Conference Organiser to amend or cancel your conference accommodation. Cancellation fees will apply to cancellations made within 30 days of the conference dates. See the accommodation page for details.

Yes, if you would like to request nights outside of the allotment, please input them into the additional nights field. The Conference Organiser will confirm any additional nights with the hotel and send you an updated confirmation email.

Meals and dietary requirements

What meals will be provided at the conference?

At the conference, morning/afternoon tea and lunch will be provided to conference delegates.

Tea and coffee will be available during the catering breaks and water will be available throughout the day at the conference venue.

Please advise us of any special dietary requirements when completing your conference registration. Your dietary requirements can be viewed and updated in the registration portal.

Abstract submission

How do I submit an abstract for the conference?

Please refer to the abstract submission page on the website for full details. The abstract submission portal will close on Friday 30 January 2026 (midnight AEST).

Notification of the outcome of the review and acceptances will be sent to the contact person (the first presenting author) from Friday 10 April 2026.

Visas

Who do I contact to apply for a visa to travel to Australia?

If you are planning to visit Australia to attend a business event such as a conference as a speaker, participant or attendee, (that is, you will not be working, performing, or being paid to contribute), you may be eligible for one of the following visas:


For further information about visa options, please visit the Department of Home Affairs’ website.
Please ensure that you check your visa requirements well in advance of your departure date.

To assist in obtaining any necessary visas that you may require, it is essential that you complete the online registration form and finalise payment in a timely manner. An official tax invoice and confirmation email will be issued to you which you will be able to submit with your visa application. Unfortunately, we are not able to issue a letter of invitation for this conference.

Dress code

What is the dress code for the conference?

The dress code for the conference is smart casual.

Social event information can be found here: https://conference.herdsa.org.au/2026/social-program/

Information for speakers

How do I upload my presentation or where do I send my presentation?

Details will be communicated with the contact person (the first presenting author) closer the conference. You will be required to provide your presentation on a USB stick at the conference and ensure you have submitted your presentation upload at least two hours prior to your presentation time.

Please contact the Conference Organiser if you wish to make an important update to your submitted presentation.

As a presenter you are required to register for the conference, using the general delegate registration portal on our website (register page).

Your presentation will be published on the conference website in PDF format once the conference concludes.

Information for poster presenters

What size does my poster need to be?

Hard copy posters should consist of one single page in PORTRAIT format (not landscape) and be prepared in English. Poster size must not exceed 841mm wide x 1189mm high (A0 size). 

It is the presenting authors responsibility to print the poster. We recommend printing the poster before arriving in Singapore. 

Instructions will be emailed to you prior to the conference. If you have any questions, please contact the Conference Organiser or visit the registration desk at the conference.

Conference program

How can I see what sessions will be presented before I arrive at the conference?

Please refer to the program page to see the full conference program. The program will also be available on the conference app (available one week prior to the conference).

Speaker information is available on the conference app and website on the program tab.

Conference app

How do I download the conference app and what are my login details?

One week prior to the conference you will receive an email with the conference app login details and instructions. We recommend you download the app before you arrive at the conference.

We highly recommend you download the conference app to maximise your engagement and enjoyment at the conference. On the conference app you can view the conference program, build your own personal agenda, take notes at sessions and export them for future reference. You can also view a list of the attendees, speakers, sponsors, and exhibitors and connect with them via direct in app messaging.

Transport and parking

What transport options are available for travel to the conference venue?

Local Transport

  • MRT + Bus: Take the MRT to a nearby station (e.g., Kent Ridge for main campus, Botanic Gardens for Bukit Timah) and transfer to a public bus or NUS shuttle.
  • Public Bus: Several bus routes go to or through NUS.
  • NUS Internal Shuttle: Free campus buses connecting all parts of NUS.
  • Taxi / Grab: Fast and convenient, especially from the airport.
  • Walking: Possible from nearby MRT stations, though parts of campus are hilly.

Parking information can be found here.

At the conference

Where do I go to check in and get my name badge at the conference?

On arrival at the conference venue please check in and collect your name badge at the registration desk.

Please refer to the program on the conference app or website for presentation session times and room details. The program will also be available on a noticeboard located near the registration desk at the venue.

Please refer to the conference program on the conference website or app for mealtimes.

Please contact the Conference Organiser if you require a prayer room

Sustainability

What practices do you use to limit the environmental impact of this conference?
  • The conference committee and organisers are committed to supporting sustainability practices and reducing the impact of our events on the environment. Our efforts to reduce the carbon footprint of this conference include:
    • Printed materials are kept to a bare minimum.
    • Attendees are encouraged to use electronic resources such as referring to the conference program via the conference app or website.
    • Attendee name badges are printed on fully recyclable paper.

Sponsors and exhibitors are encouraged to exercise environmental values and practices in their participation.

  • If budget allows, when booking your flight, choose to offset your carbon footprint.
  • Most of the accommodation options offered by the conference organiser are located near the conference venue. Where possible, we encourage you to walk or use public transport between locations.
  • Choose to follow the waste separation instructions at the venue and at your accommodation.
  • Bring a drink bottle to fill at the water stations at the conference venue.
  • Bring a reusable bag to carry your conference materials in.
  • Recycle where possible, such as your lanyard.

Post conference

How can I provide feedback to the conference organisers?

Please contact the Conference Organiser to provide feedback regarding this conference.

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